Tips on How to Organize Electronic Files

As much as possible, you try to stay organized at work. No doubt, you even use a system to keep the documents organized for quick access. However, do you practice the same with your computer files?

Most individuals tend to overlook the importance of an effective computer file organization. As a result, they spend time doing unnecessary clicks and digging right through every folder.

Are you having the same problem with your computer files?

Stop wasting your precious time looking for files. Use this effective organization method for a hassle-free document searching.

#1 Avoid Saving Files on the Desktop

One of the most common mistakes that most people do when saving files is keeping it on the desktop. As a result, the desktop becomes overcrowded, and that gorgeous high-resolution wallpaper is no longer appreciated.

Keep in mind not to save files on the desktop. Well, you can save one or two folders that you use regularly. You can avoid dropping files on this area by using a systematic folder saving method.

#2 Know how to Use Folder Efficiently

A folder allows you to store and manage similar files in one area. But it does not mean you have to create a folder for every file you keep. It is best to create a folder and form a nest of folders inside it to manage other files.

For example, you’ve got a folder entitled ‘Vacation in Hawaii 2019’. Inside the folder are another set of folders sort by date, starting from day 1 to the last day of your vacation. Such a systematic folder saving method will help to save time in looking for the files you need.

#3 Simple and Effective Folder Labelling

Avoid using vague folder titles like the name of a person, place, or date. Use words specific words that describe the files inside the folder. This type of labelling will make it easier and faster to access files.

Also, make use of separators to differentiate one folder from another. For example, one folder is entitled Vacation_Hawaii_20191112_pics. Meanwhile, the other folder must go by Vacation_Hawaii_201112_itinerary.

#4 Remove Unnecessary Folders

Regularly clean your folders. Remove the files you no longer need. But make sure to read and consider if you’ll need it in the future before completely deleting the file.

If the files are too important to delete, consider saving it on a cloud server like Microsoft OneDrive or Google Drive.

#5 Use the Best File Organizer

Did you know that there are software programs for file management?

You can use a file organizer to assure your documents are systematically arranged. Likewise, these programs allow easy access to documents. Examples of well-known file organizers are Kofax Paperport 14, Speedy Organizer, and Corel PDF Fusion.

If you want assistance to help you choose the best file organizer, go to App Soft Hub. This platform offers a complete guideline and honest reviews of top-seller file organizers this year.

Say no more to time-consuming file searching. Keep your documents organized and be more productive using the best file organizer.

If you have questions about file organizer software, feel free to check out App Soft Hub.